Breathe HR – Sickness Triggers Feature

As your partners in optimising your HR processes, we’re thrilled to unveil the latest enhancement to your Breathe HR experience: the Sickness triggers feature. Designed to revolutionise how you manage sickness absence within your organization, this new addition empowers you to set up company-wide sickness rules effortlessly, ensuring timely notifications to managers when employees hit specific sickness thresholds.

We understand the challenges that come with managing employee absences due to sickness. From tracking individual instances to calculating the impact on productivity, the process can often be time-consuming and complex. That’s why we’re excited to introduce you to this innovative feature, aimed at simplifying and streamlining your sickness absence procedures.

Understanding the Sickness Triggers Feature

So, how does the Sickness triggers feature work? It all begins with creating rules based on either the Bradford Factor score or the number of sickness instances over a specified period. These rules serve as automatic triggers, alerting managers when an employee’s sickness meets the predefined criteria.

When an employee’s sickness aligns with a rule, their designated line manager receives an email notification, providing them with the necessary information to take appropriate action. However, it’s essential to ensure that line managers have the requisite permissions to manage sickness within the system. If not, HR users will receive the notification instead, ensuring that no sickness absence goes unnoticed or unaddressed.

If you receive one of these notifications then please take advice from a Sapphire HR Consultant immediately.

Enabling and Configuring Sickness Triggers

Enabling the Sickness triggers feature is a straightforward process. Available as an included module for Regular plans and above, it comes enabled by default in your Breathe account. However, you retain the flexibility to toggle it on or off based on your organisation’s needs.

To activate the feature, navigate to Configure > Settings > Modules > Included modules and ensure that the ‘Sickness triggers’ module is selected. From there, you can proceed to create sickness triggers based on either the Bradford Factor score or the number of sickness instances, tailoring them to suit your organisation’s requirements.

Or you can contact us and we’ll turn the feature on for you!

Setting Up Sickness Rules and Notifications

Creating sickness triggers involves establishing rules that align with your organisation’s policies and procedures. Whether it’s setting thresholds for the Bradford Factor score or defining limits for the number of sickness instances, you have the flexibility to customise these rules to reflect your policy for managing sickness absence.

It’s worth noting that only one sickness trigger rule each for Bradford Factor and Sickness instances can be created. However, you have the option to edit or delete existing rules as needed, ensuring that your sickness absence management remains dynamic and responsive to changing circumstances.

Addressing Common Questions and Concerns

As with any new feature, you may have questions about how the Sickness triggers feature operates. From understanding what constitutes a sickness instance to enabling the Bradford Factor setting within your account, we’re here to provide clarity and support every step of the way.

For instance, you might wonder why open sicknesses aren’t contributing to a sickness rule or seek guidance on calculating the Bradford Factor score. Our comprehensive FAQs section addresses these queries and more, equipping you with the knowledge needed to make informed decisions about implementing and leveraging this feature effectively.

Conclusion: Enhance Your Sickness Absence Management Today

In conclusion, the Sickness triggers feature represents a significant advancement in how you manage sickness absence within your organization. By automating notifications and simplifying rule-based triggers, Breathe HR empowers you to proactively address sickness absence, minimizing disruptions and maximizing productivity.

As your trusted partners, we’re here to support you every step of the way. If you’re interested in activating the Sickness triggers feature or have any questions about its implementation, don’t hesitate to reach out to our advice service. Together, we can ensure that your sickness absence procedures are up to date for 2024 and beyond, setting the stage for a more efficient and effective HR management experience.